Day 8: 8 collaboration tips
During Teamwork Spaces’ 12 Days of Christmas, we'll be sharing tips, best practices, use cases, and releasing new features to help you get the most out of Teamwork Spaces.
Brainstorming is a great way of getting a load of ideas out on the table but how do you evaluate those ideas and then decide which are the key 2 or 3 things that should be prioritized? Try using the Brainstorming template from our template library. It takes you through a step-by-step process of how to gather ideas from the team, manage differing viewpoints on those ideas, and then narrow them down, all while engaging with the team and getting buy-in for the next steps.
Also, (spoiler alert!) look out for the latest feature being launched this Friday.
Minute your meetings
We have a number of meeting templates that you can use to help you plan and progress through a meeting to ensure a successful outcome for all involved. At Teamwork, we use the EOS process so the L10 meeting template is used in teams across our company. We also have a more generic meeting template and a 1-1 meeting template or you can create your own using the custom template feature.
From within Teamwork Spaces add the tasks and todo’s identified in the meeting into a Teamwork project task list, and then assign it to the correct team member and set a required completion date so that everyone stays up to speed.
Use @mentions to notify people and invite them into the conversation on a page
If you are working on a document and need someone else's input on some content or want to notify them about a topic, then you can simply type @ and a list of spaces members will be shown. Select the user's name from the list to notify them about their required input. They can then follow the link to the page directly from the notification and if the user is not a member of that space, they can simply request access to view the content.
Share individual pages
Sometimes you don't want a person to have access to a whole space or you want input from an individual who is not a Spaces member. This is where the true value of page sharing arises. You can either share the page directly with someone by entering their email or copy the link and paste it into your chosen channel of communication. Anyone who has that link will be able to access the shared page even if they do not have a Spaces account.
Get feedback via comments
Inline comments are a great way to get collaboration on a page's content while still retaining control of the actual text. We recently introduced inline comments in read-mode so a user can suggest changes even if they do not have permissions as a page editor. Meanwhile, editors can still make comments in edit mode that remain visible only to other editors. There are also page level comments which allow readers to respond to content that has been published on the likes of a company intranet.
Give or receive a reaction
Sometimes a picture (or emoji) says all you need. Giving a quick reaction to a page lets others know you have responded to the content. It helps the creators know that their content is being read and resonates with people. When other readers see your reaction they are more likely to give a reaction or leave a comment - building up momentum around a page.
Collaborate with certain individuals by using page privacy
Sometimes you don't want anyone else to know a page exists until a particular date or time, or you just want to have some content that only a couple of readers can view. Page privacy allows you to make a page in a space available to a select subset of members. You can edit and refine the page together until it is ready to be shared with the wider team or keep it private forever!
Maintain consistency with templates
We have created a few templates for you that we think might be useful but the real power of templates comes from you creating your own custom templates that can be used by your company again and again. Templates allow you to standardize your approach to certain ways of working. Individuals can share their templates as a starting point for other users and as a method of promoting best practices across the team.
We hope you are enjoying our 12 Days of Teamwork Spaces' Christmas. We love to hear your feedback, so please add a comment below or contact us at firstname.lastname@example.org.