It’s a fantastic feeling to be able to announce this integration. We’ve been working on this feature for quite some time, refining the functionality and battling with Google’s Docs API. We wanted the Teamwork Google Docs integration to be as smooth and flexible as our Dropbox integration. At times, it felt like fitting a round peg in a square hole. Google Docs is not exactly files and they are not placed in folders, as such, but live in Collections. We looked at many other cloud apps out there and how they handled Google Docs and we found them lacking. All these apps just gave a list of your Google Docs. No categorization, no folder structure and no way to allow editing of these documents without first sharing them with the user. We knew we could do better, and we did! Like Dropbox, Google Docs can be shared with multiple users. This allows us to link one main Google Doc account into each Teamwork account to be used as the document repository. Individual users can then share their documents with this main account and the files magically show up in Teamwork.
Internally we created a new Google Docs account firstname.lastname@example.org and linked that into our Teamwork account. The rest of the team then shared out their own personal documents they want to share to email@example.com and the files show up in Teamwork.
Hooking your Google Docs account into Teamwork is a very simple process. Click Settings in the top right of your Teamwork account, choose Site Settings and pick the Integrations tab. From the Integrations tab you can connect your Teamwork Projects account with Google Docs and allow access. Pick the top level folder to use within your Teamwork Projects account and you’re up and running! I have also run through all these steps in the short video I have attached here so you can see exactly how to hook your Google Docs account up with Teamwork Projects.
As you would have seen from the video – if you watched it – you can also create Google Docs from within your Teamwork Projects account. It’s a great enhancement and something that was brought up a good few times by the users who took part in the beta test. So we took the feedback on board and Dan got to work building this in for the final release. We also added the ability to create “folders/collections”. The last really important thing to run through is the Access Control for a Google Doc. By default, linking a Google Doc into Teamwork sets the access control on the document to be viewable by any person who has the link. You can set this to one of 3 levels
Anybody with the link can view
Anybody with the link can view and edit
Do not modify the access control list – This means that you have to explicitly share the document with Google Account holders from inside Google Docs.
After I finished the video we made a slight change to highlight the Access Control settings more and make it more obvious to users. As with all our new features, we really hope you like it. We enjoyed building it and we look forward to hearing your feedback.