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As a consultant with 15 years of experience, I know how crucial it is to keep a close eye on your time. Between client projects, meetings, and all those admin tasks, hours can easily slip away unnoticed. That’s why having the right time-tracking tool can be a total game changer.
In this post, I’m sharing my top picks for time-tracking software in 2025, tools designed to help consultants work smarter, stay organized, and make sure every billable hour counts.
What is time tracking software?
Time-tracking software is a tool that helps consultants track the time they spend on various tasks and projects. It allows them to monitor their productivity, allocate resources efficiently, and accurately bill clients for their services.
With each project's timeline and billing cycle, keeping track of time can be challenging. That's where time-tracking software comes in.
Key features of great time-tracking software for consultants
According to Business Financials, the U.S. economy loses $7.4 billion (50 million hours) daily due to unrecorded work activities.
Yikes.
This proves that time tracking should not be ignored. Some of the key features of using a great time-tracking software should include:
Accurate billing and invoices: Time-tracking software allows for precise client billing by capturing the time consultants spend on various tasks and projects. Consultants can eliminate guesswork and inaccuracies from their billing process, ensuring that every minute of their workday is accounted for.
Better project management processes: Time-tracking software does more than just help with billing. It also shows what is happening with a project in real time, like how tasks are divided, who is working on what, and how resources are being used. It works well with project management tools, so all activities are recorded and easy to follow. This helps consultants see how the project is going, find problems early, and make quick changes to keep things on track.
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Greater client transparency: Clients appreciate and value transparency, especially when it comes to billing. Time-tracking software allows consultants to create detailed reports that give clients a breakdown of their time on various tasks or projects. These reports also help justify additional charges for out-of-scope tasks, avoiding potential conflicts with clients.
Valuable insights into your business: The wealth of time-tracking software data can help consultants gain valuable insights into their business. It can highlight potential areas of improvement, such as inefficient processes or low-productivity tasks. Consultants can then optimize these areas and improve overall efficiency and project profitability. This data can also help identify top-performing employees and reward them accordingly, increasing employee motivation and job satisfaction.
Quick glance: 7 time tracking software for consultants
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The 7 best time-tracking software for consultants
Using a time tracker is no longer a luxury but a necessity for consultants looking to stay competitive. With various options available in the market, it can be hard to find the right one.
My list of the best time tracking software for time tracking consultants includes:
1. Teamwork.com
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I’ve been working in consulting for over 7 years here in the UK, and if there’s one thing I know, it’s how tricky it can be to juggle multiple clients at once. You're constantly moving between projects, managing deadlines, and trying to keep everything on track without dropping the ball.
That’s why having the right tools matters. With something like Teamwork.com, you can see exactly where your time is going, stay organized, and make sure nothing slips through the cracks. It helps take the chaos out of the day so you can focus on doing the actual work.
Equipped with an easy-to-use interface, Teamwork.com allows consultants to log their hours directly against specific tasks or projects. This ensures a robust billing functionality showing the time spent on each project.
Time tracking, deeply intertwined with project management, is a crucial aspect for consultants, and Teamwork.com's emphasis on this is a significant advantage.
As a result, the platform helps streamline time tracking by allowing users to record time spent on tasks seamlessly, start and pause timers as they switch between tasks, and even log time retrospectively.
Best features of Teamwork.com include:
Time logging reminders: Set up automatic time reminders that get emailed or pop up inside Teamwork.com to help everyone remember to track their time. Or, if it’s just a few people who need a little extra nudge, you can send them a one-time manual reminder.
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Customizable reports with filters and tags for detailed insights: See exactly where your team’s time goes with Time Reports. Review tracked and invoiced time in line with your company's processes. Easily keep an eye on how much time you’re spending on billable versus non-billable work to make sure your client projects stay profitable.
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Integration with popular tools: Teamwork.com plays well with the tools you already use every day. Whether you’re chatting with your team on Slack, collaborating in Microsoft Teams, or managing your schedule with Google Calendar, Teamwork’s integrations make it easy to stay connected and keep everything on track.
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Mobile app on iOS and Android for time tracking on the go: With Teamwork’s mobile app available on both iOS and Android, you can easily track your time no matter where you are. Whether you’re out of the office, on a client site, or just abroad, the app makes it simple to log your hours quickly and accurately. It lets you manage tasks, update projects, add comments, and even upload files, all from your phone or tablet.
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Timesheets: Make tracking your time simple and organized. You can easily see all the hours you’ve logged on different projects and tasks in one place, so nothing gets missed. Whether you track your time daily or weekly, the Teamwork.com’s timesheet view helps you review, edit, and submit your hours quickly.
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Pre-built templates: Teamwork.com take the guesswork out of project planning and tracking. Instead of starting from scratch every time and running out of time, you can choose from a variety of ready-made templates designed to help you kick off common project types quickly and efficiently.
Limitations
While you can view logged time across tasks and projects, in-depth reporting (e.g. custom reports, visual dashboards, detailed profitability insights) may be limited unless you're on a higher pricing tier.
Pricing
Teamwork.com offers three pricing plans and one free plan. The paid plans are Deliver at $10.99/month, Grow at $19.99/month, and Scale (custom pricing).
Ratings & reviews
G2 rating: 4.4/5
A G2 user, Brandy, shared:
"I would recommend Teamwork.com to a friend or colleague. One of the things I love about it is how easy it makes tasks. The Board view is fantastic for getting a clear picture of where everything stands, and the feature helps me when it comes monthly gathering of billable hours for a project and where it stands against our estimated times.
A few other helpful features is being able to store documents on the tasks. It makes communication and file sharing so much smoother. Plus, the interface is really user-friendly, and I can customize most of it to fit my specific needs, which has been a huge boost to my productivity.
The reporting features are also super helpful as well as filter searches for log entries and tasks."
2.QuickBooks
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I’ve noticed that a lot of small businesses and consulting firms use QuickBooks. It’s a really popular accounting software that makes managing your finances easier. Plus, it has a built-in time-tracking tool that helps you keep everything organized without extra hassle.
You can log time spent on client tasks directly into the system, and they can then be allocated to specific invoices, facilitating accurate billing. QuickBooks also offers detailed reports that provide consultants with valuable insights into their time management and productivity.
Best features of QuickBooks include:
Integration of time tracking data with invoicing and payroll, streamlining financial management
Real-time data synchronization across multiple devices that ensures up-to-date records
Detailed reports that provide insights into time spent across various tasks and projects
Customizable invoicing options with the ability to add time entries directly into invoices
Limitations
QuickBooks’ time tracking is quite basic, so it lacks advanced features like automatic tracking and detailed project reports.
Pricing
QuickBooks offers multiple pricing options to cater to various business needs. You can choose Simple Start at $18/month, Essentials at $27/month, or Plus at $39/month.
Ratings & reviews
G2 rating: 4.4/5
A G2 user, Sarah, shared:
"What I like best about Intuit QuickBooks is its very user-friendly interface and helpful features, which simplify accounting for small businesses. It gives you a great look on invoicing, expense, and tax calculations, making financial management in lesser and very efficient matter.”
3. Time Doctor
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If you have a fully remote team, it can be tough to keep track of everyone’s time and productivity. That is why I like using Time Doctor because it makes time tracking and keeping an eye on progress a whole lot easier.
Consultants can easily track their billable hours with its user-friendly interface while monitoring their daily tasks and productivity levels. Time Doctor also provides detailed reports of your team members' daily activities and shows idle time and time spent on productive tasks, allowing consultants to optimize their team's efficiency.
Best features of Time Doctor include:
Automated screenshot capturing for accountability and productivity monitoring
Self-management tools that help users stay focused and avoid distractions
Integration with popular project management and communication tools like Trello, Asana, and Slack
Automated timesheets for accurate billing and payroll
Limitations
Time Doctor has a lot of features, which can be a bit much sometimes, and some teams might find the monitoring side feels a little too hands-on.
Pricing
Time Doctor offers a simple, flexible pricing structure for various needs. The Basic plan starts at $5.90 per user per month, the Standard plan is $8.40 per user per month, and the Premium plan is $16.70 per user per month.
Ratings & reviews
G2 rating: 4.4/5
A G2 user, Stephanie, shared:
"I really like Time Doctor for its robust features that give me a clear picture of our team’s productivity. It helps me keep tabs on total hours worked, as well as what’s considered productive versus unproductive, and even idle. While I don’t usually pay too much attention to small mismatches—after all, everyone is human—it’s been invaluable for spotting significant discrepancies that I would have never discovered otherwise. This level of transparency makes our reporting and invoicing process much more accurate.”
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4. Clockify
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If you need a simple and reliable way to track time, try Clockify. It’s super user-friendly and works great for consultants, freelancers, and teams. It will help keep an accurate record of time spent on client projects, so invoicing is easier and productivity stays on track.
The software's ability to generate detailed reports allows consultants to gain insights into their time utilization, helping them manage their work more effectively.
Best features of Clockify include:
User-friendly interface that allows consultants to start, pause, or stop the timer with a single click
Ability to add billable hours to specific client projects
Time tracking on multiple platforms, including Windows, Mac, and mobile
Detailed reports that break down time spent on individual tasks, projects, and clients
Limitations
The free plan has limited integrations.
You can’t set different break times for different jobs or tasks.
Pricing
Clockify offers a very competitive pricing structure: the Basic plan costs $3.99 per month, the Standard plan $5.49 per month, the Pro plan is $7.99 per month, and the Enterprise is $11.99 per month.
Ratings & reviews
G2 rating: 4.5/5
A G2 user, Charles, shared:
"What I liked best about Clockify was how simple and convenient it made. I used it daily, and it quickly became a natural part of my routine. The interface is clean and easy to navigate, so logging hours or switching between tasks took just a few clicks. It also offered helpful reporting features, which made it easy to review where my time was going and share summaries with clients or team members. Overall, it had just the right balance of features without feeling overwhelming.”
5. TimeCamp
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What I think consultants will really like about TimeCamp is how it makes tracking billable hours simple and hassle-free. Plus, the detailed reports give you a clear picture of where your time goes, and automating invoices saves a ton of time on admin. It’s like having a personal assistant for your time and billing.
They can also set and track project costs, ensuring that projects stay within the allocated time and budget. TimeCamp can switch from automatic to manual time tracking, allowing users complete control over tracking and logging their time.
Best features of TimeCamp include:
Automatic time tracking and billable hours calculation
User-friendly dashboard that provides a snapshot of ongoing projects and tasks
Built-in invoicing system that facilitates quick and accurate billing
Google Chrome extension for tracking time across various online platforms
Limitations
The interface is cluttered and can get confusing if you’re new to a time tracking software.
The web app can be slow to load.
Pricing
TimeCamp offers several pricing tiers to accommodate different needs and budgets. They have a Free Forever plan, a Starter plan for $2.99/month per user, a Premium plan for $5.99/month per user, and an Ultimate plan at $7.99/month per user.
Ratings & reviews
G2 rating: 4.7/5
A G2 user, Emelie, shared:
"TimeCamp has been a game changer for my time tracking in all the different projects I work on. It's super easy to use and I really enjoy tracking my time in "calendar mode" where I very quickly can add the time I spent on each project or task. The reports are super useful for keeping track on how much time I've worked in my projects in a particular, week, month or year.”
6. Harvest
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If you're juggling different projects, Harvest will help you stay on top of your hours without any fuss. I can track time from my phone or laptop, keep an eye on budgets, and even set up tasks that repeat so I don’t have to think twice. Plus, invoicing is a breeze, which saves me loads of time. It just makes life easier.
It seamlessly integrates with various project management tools, allowing consultants to manage their work and track hours in one place, facilitating streamlined workflows and improved productivity.
Best features of Harvest include:
Efficient time-tracking capabilities
Built-in invoicing system that automatically pulls in billable time and expenses
Robust reporting features that offer insights into time spent on tasks
Automatic reminders for late payments and the ability to accept online payments through various payment gateways
Limitations
Time tracking features are basic.
Harvest offers only a small number of integrations with other apps.
Pricing
Harvest offers one paid plan priced at $12 per user per month, offers unlimited access to all features, and allows the management of unlimited projects. They also offer a free 30-day trial for users in which you don't need a credit card to sign up.
Ratings & reviews
G2 rating: 4.3/5
A G2 user, Jack, shared:
“Harvest is a very intuitive and easy-to-use application for my team. The best part is that a user can make modifications to go back in time if I miss recording my time. We have been using Harvest App for the last 6 years and my team loves it.”
7. Time Analytics
If you’re a consultant, keeping track of where your time goes is super important. Time Analytics makes that a lot easier by giving you clear insights into both billable and non-billable hours across all your projects. It helps you see who’s productive and where time might be slipping away.
You can automatically generate spreadsheets and reports to share with clients, offering transparent billing rates and accurate invoicing.
The platform also offers features such as hourly rate tracking, project budgeting, and cost estimation for improved project management. Time Analytics can efficiently manage all the time entries and expenses, ensuring no billable hours are missed.
Best features of Time Analytics include:
Robust time tracking capabilities with detailed reports
Expense management and project budgeting
Team collaboration tools for improved communication and efficiency
Ability to create customized reports gives users the flexibility to extract the data they need
Limitations
Lacks customization options to accommodate different work styles or project requirements.
Pricing
Time Analytics has two paid plans: Starter ($4.99 monthly) and Optimum ($6.99 monthly).
For a broader perspective beyond consulting, you might check out our roundup of employee time tracking software – these solutions benefit any industry by ensuring every team’s hours are properly tracked.
Ratings & reviews
G2 rating: 4.9/5
A G2 user, Jeremy, shared:
"My team can track time on many categories such as clients, projects, tasks. As result, I have analytics of time and cost allocation for all of them. They offer a very nice pricing discount as our team has more than 50 members.”
Experience the best time-tracking software for consultants with Teamwork.com
Teamwork.com optimizes your time-tracking workflows. You can use time-tracking software to monitor your employee time, track billable hours, generate accurate invoices, and improve productivity. However, with so many options available, choosing the right one for your consulting business can be overwhelming.
This is where Teamwork.com comes in, offering all the essential features of time-tracking software. With its efficient time-tracking capabilities, budget management tools, and team collaboration features, Teamwork.com helps consultants manage their projects seamlessly.
More resources for consultants:
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