Understand how your team’s time is really being used

Before you can improve productivity, you need a clear picture of how your team’s time is currently being used across projects.

• Compare estimated time against logged time across tasks.

• View billable vs non-billable work to understand value contribution.

• Filter by team, role, or individual to isolate patterns.

Looking at individual tasks isn’t enough, you need to understand trends over time. Identifying patterns helps you see where inefficiencies or imbalances are consistently occurring.

• Find team members who are consistently over- or under-utilized.

• Identify bottlenecks where work is concentrated.

• Highlight areas where time is being misallocated.

Plans are only useful if they reflect reality. Comparing estimated and actual time helps you understand where your planning is accurate and where it needs improvement.

• Compare estimated and logged time across projects.

• Identify gaps between planned effort and actual work.

• Use insights to improve future estimates and planning accuracy.

Once you understand how work is distributed, take action. Using utilization data ensures workloads are adjusted based on actual effort, not assumptions or outdated plans.

• Shift work away from overloaded team members.

• Increase workload for underutilized team members.

• Align tasks with the right roles and skill sets.

Utilization insights are only valuable if they’re reviewed consistently. Regular reviews help you spot trends early and track whether changes are improving performance.

• Review utilization monthly to identify trends.

• Compare performance over time to track improvement.

• Share insights with your team leads to drive consistent decision-making.

Utilization isn’t just about activity—it’s about effectiveness. Understanding how time translates into value helps you make better decisions about staffing, prioritization, and profitability.

• Measure billable vs non-billable time across the team.

• Identify opportunities to increase billable output.

• Use insights to inform hiring and resourcing decisions.