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Managing multiple projects without a project scheduling tool? Chaos. Think color-coded spreadsheets (version chaos, manual updates, broken formulas), rogue sticky notes (falls off wall, no digital record, gets lost), and an inbox saga worthy of its own Netflix series (200+ unread emails, buried updates, "where's that approval?" confusion).
Early in my career, that was my reality. I spent more time chasing updates (30-40% of my time on coordination - status meetings, email threads, hunting for information) than making progress (actual productive work on deliverables) - until I found project scheduling software. Suddenly, everything was in one place: tasks (with owners and due dates), deadlines (visual timelines showing what's due when), responsibilities (clear assignments, no ambiguity). A clear roadmap, not just for me, but for the whole team - everyone seeing the same current information in real-time.
One content project stands out - rewrites, refreshes, tight deadlines, multiple stakeholders (writers, designers, reviewers, clients). Without a project scheduling tool, it would've been a mess (missed deadlines, version confusion, unclear ownership, coordination chaos). With one? Every task had an owner (one person responsible, clear accountability), progress was easy to track (see percentage complete, identify blockers, monitor timeline), and we actually hit our deadlines (on-time delivery improved from 70% to 95% with proper scheduling).
If you're stuck managing chaos instead of doing the work, I've been there. The right project planning tool can fix that - reducing coordination overhead from 30-40% to 10-15% of time, improving on-time delivery by 20-30%, and giving you back 10-15 hours weekly for productive work. In this post, I'll break down the best project scheduling tools to help you find your perfect match. As a Content Marketing Manager at Teamwork.com, I've tested these tools with real project workflows - coordinating content calendars, managing campaign launches, balancing team workloads - so I know what works when you're juggling competing deadlines and limited capacity.
Project scheduling software creates visual project schedules with tasks, timelines, dependencies, milestones, and resource allocation for coordinating team work.
Choose Teamwork.com ($10.99-$54.99/user/month) for comprehensive resource management and scheduling across multiple projects - best for agencies managing 5-50+ clients.
Pick Monday.com ($8-$16/user/month) for visual scheduling with customizable boards and colorful timelines.
Use Nifty ($7-$16/user/month) for milestone-driven progress tracking and streamlined workflows.
Choose Hive ($12/user/month) for multiple project views with integrated time tracking.
Pick SmartTask ($5-$8/user/month) for detailed analytics and recurring task management.
Use ProofHub ($45-$89/month flat rate) for comprehensive project management with built-in proofing.
Choose Trello ($5-$10/user/month) for simple Kanban boards without complex scheduling.
Pick Chanty ($3/user/month) for chat-based collaboration with basic task management.
Use Ganttic ($25-$200+/month) for interactive Gantt charts and resource planning.
Choose Asana ($10.99-$24.99/user/month) for automated workflows and timeline views.
Pick GanttPRO ($7.99-$15/user/month) for detailed work breakdowns and critical path.
Use Wrike ($9.80-$24.80/user/month) for customizable workflows with AI features.
Decision rule: need resource management = Teamwork.com or Ganttic; visual focus = Monday or Trello; budget-conscious = SmartTask or Chanty; Gantt-specific = GanttPRO or Ganttic. Test with 2-3 real projects in 14-day trials before committing.
What is project scheduling software?
Project scheduling software is a tool used in project management that creates a clear project schedule showing what needs to be done, by whom, and by when. A project schedule typically includes project timelines (visual representation of project duration from start to finish), tasks (individual work items with descriptions, owners, and due dates), dependencies (relationships between tasks - Task B can't start until Task A finishes), milestones (key deadlines marking significant achievements like "Design Complete" or "Client Approval"), and resources (people, tools, budget allocated to project - who's working on what and when). Project scheduling software helps teams coordinate work (assign tasks, set sequences, balance workloads), track progress (see what's done, what's in progress, what's blocked), and meet deadlines (identify delays early, adjust schedules proactively, communicate timeline changes) - improving on-time delivery from 70% (typical without scheduling tools) to 90%+ (with proper scheduling).
Project scheduling software comparison chart
Tool
The best project scheduling tools for 2025
Teamwork.com
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Teamwork.com is project and resource management software with Gantt charts, workload planning, time tracking, and budget management for comprehensive project scheduling. It's best for agencies and marketing teams (5-50+ people) managing multiple clients who need resource scheduling (who's working on what, capacity planning, utilization tracking) alongside project scheduling (tasks, timelines, dependencies). Pricing starts at $10.99/user/month for Deliver (projects, tasks, Gantt charts, time tracking), scaling to $54.99/user/month for Scale (resource management, utilization reports, workload planner).
With detailed task tracking and smart scheduling features (AI Smart Scheduler adjusts timelines based on availability, priorities, and dependencies), Teamwork.com gives you full control over your project plan, down to the smallest detail (tasks, subtasks, dependencies, milestones, resource allocations) - so you can spend less time managing (reduce coordination overhead from 30% to 10-15% of time) and more time doing (actual productive work on deliverables).
When it comes to project scheduling, Teamwork.com offers flexibility (multiple view options - Gantt, Kanban, table, list, calendar). You can build your schedule from scratch (create tasks, set dependencies, assign resources, define milestones manually) or save time using one of our ready-made project templates - like the popular client and customer onboarding checklist (saves 30-45 minutes per project setup with pre-configured tasks, subtasks, dependencies, and assignees) - to streamline your process and keep everything organized in one place.
Here are some important features for client services teams:
Time tracking: Estimating and tracking time allows you to monitor how long employees spend on each task (actual hours vs estimated hours) and how long projects take overall (compare actual duration vs planned duration) - critical when scheduling out work (use historical data to improve future estimates by 15-25%, schedule realistically based on actual capacity not wishful thinking).
Reporting: Get insights with Profitability reports (revenue vs cost by project or client), Project Health reports (on track, at risk, overdue status), and Planned vs. Actual reports (compare estimates to actuals for continuous improvement). Know which projects drive revenue (rank by profitability), monitor progress (see percentage complete, identify blockers), and compare estimates to actuals for better forecasting (improve estimate accuracy by 15-25% over 6-12 months).
Resource planning: Features that help you assign the right people to the right tasks with real-time visibility into availability (who has capacity for new work - people under 75% utilization) and capacity (hours available vs hours scheduled). Match skills to task requirements, balance workloads to prevent burnout (keep everyone at 75-85% utilization), and forecast future resource needs (identify hiring gaps 3-6 months out).
Workload planner: Balance your team's bandwidth so no one's stretched too thin (120%+ utilization = burnout risk) - or left twiddling their thumbs (40-50% utilization = wasted capacity). Visual timeline showing each person's scheduled work across all projects with drag-and-drop rescheduling and utilization percentages.
Templates, task dependencies, milestones, recurring tasks: The building blocks of efficient project scheduling, baked right in. Templates save 30-45 minutes per project setup; dependencies ensure work happens in the right sequence (automatic rescheduling when predecessors shift); milestones mark key achievements; recurring tasks automate repetitive work (monthly reports, weekly standups).
Pricing
Free Forever: $0 (up to 5 users) - includes 2 projects, basic tasks, 100 MB storage
Deliver: $10.99/user/month (billed annually) - includes unlimited projects, Gantt charts, time tracking
Grow: $19.99/user/month (billed annually) - adds budgets, invoicing, profitability reports
Scale: $54.99/user/month (billed annually) - includes resource management, utilization reports, workload planner
Enterprise: Custom pricing - adds dedicated support, enterprise security
Pricing accurate as of December 2025. Visit Teamwork.com pricing for latest details and to start a free 30-day trial (no credit card required).
Rating
Teamwork.com is rated 4.4 out of 5 stars on G2 with 1,000+ reviews (as of December 2025).
Featured G2 review
"For pretty much anything I want to organize or schedule in my workflow, Teamwork.com has a functionality for that. Plus it has a very active development team that is always researching, absorbing feedback, and adding new and improved features and fixes."
~ Hope B.
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Key insight: Project scheduling needs resource scheduling to work
Project scheduling (tasks, timelines, dependencies) without resource scheduling (who's working on what, capacity planning, utilization tracking) creates unrealistic plans - you schedule Task X for next week but don't check if the assigned person has 40 hours already scheduled (overallocation).
The fix: choose tools that combine both (Teamwork.com with workload planner and utilization reports, Ganttic with resource focus) vs tools that only do project scheduling (Trello, Asana without workload features).
Trade-off: simple project scheduling tools (Trello, Asana Premium) are easier to use but create unrealistic schedules vs comprehensive tools (Teamwork Scale, Ganttic) require more setup but produce feasible schedules accounting for actual capacity.
Action: If you're managing teams of 5+ people across multiple projects, prioritize tools with resource management (Teamwork.com, Ganttic, Wrike Business) - project schedules without resource visibility lead to overcommitments, burnout, and missed deadlines.
monday.com
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Monday.com is a visual work operating system with customizable boards, timeline views, and automations for highly visual project scheduling. It's best for marketing teams (5-30 people) that want colorful, customizable project schedules with visual appeal. Pricing starts at $9/user/month for Basic (unlimited boards, 5 GB storage), scaling to $12/user/month for Standard (timeline view, calendar, integrations, 20 GB storage) and $16/user/month for Pro (time tracking, dependencies, formula columns, 100 GB storage).
monday.com offers project scheduling (timeline view with Gantt-style bars), planning (create tasks, set dates, assign people), and tracking (see progress, identify delays, monitor status), in addition to other helpful features (automations, integrations, workdocs). Collaboration is a popular feature for monday.com, as its corresponding app makes it easy for everyone on the team to keep in touch and stay on the same page (real-time updates, comments, file sharing). Users can break down projects into phases (groups on boards) and tasks (items with custom columns), and keep a high-level overview of who is working on what (workload view showing assignments by person).
This project scheduling tool was built with intuitive collaboration features that are easy to learn and quickly understand (most users productive within 2-3 days). Most of the project scheduling features in monday.com are in the "timeline" view where users can plan projects (create tasks on timeline), set deadlines (drag bars to adjust dates), assign team members (add people to tasks), break down tasks (create subitems), and set dependencies (link tasks so Task B can't start until Task A finishes - available on Pro plan $16/user/month).
Here's a quick list of monday.com's best features:
Centralized communication: Provides centralized communication (updates, comments, @mentions), file sharing (attach files to items, preview in-platform), and document management (workdocs for collaborative editing) - keeps project information together instead of scattered across email.
Visual appeal: Schedule interface is colorful and graphically pleasing with customizable colors, status labels, and visual progress bars. Appeals to visual thinkers and teams wanting aesthetically pleasing tools.
High customization: Great when it comes to customization - create custom column types (status, person, date, numbers, text, dropdown, timeline, formula) to track any data point relevant to your workflow. More flexible than rigid tools with fixed fields.
Simple calendar and scheduling: Simple design for calendar and task scheduling with drag-and-drop date adjustments, color-coded items, and clear visual hierarchy. Easy to understand at a glance.
Multiple views: Users can view timelines as spreadsheets (table view), lists (main board view), on a map (location-based), Kanban board (cards by status), calendar (schedule view), Gantt chart (timeline with dependencies), or workload (capacity by person) - 7+ view options accommodate different working styles.
Dashboard reporting: Enables progress tracking with big-picture views using reporting dashboards that collect data from multiple boards (cross-project visibility, portfolio metrics, KPI tracking). Build custom dashboards with charts and widgets.
Template library: Features ready-to-use templates (200+ pre-built templates for marketing, operations, sales, HR) that you can customize to match each project's needs. Saves setup time and ensures consistency.
At-a-glance status: Users can see the progress and status of their projects at a glance with color-coded status columns, progress bars, and visual indicators (on track, at risk, overdue).
Productivity features: Offers productivity features like time tracking (available on Pro plan via integrations or built-in timer), automated notifications (when status changes, deadline approaches, assignment occurs), dependencies (link tasks - Pro plan), timeline view (Gantt-style scheduling), and integrations (200+ apps including Slack, Google, Microsoft, Zoom).
Integration ecosystem: Has a wide range of integrations (200+ apps) to support what your company is already using - connect to email, calendar, file storage, communication tools, CRM, accounting software.
Pricing
Individual: Free (up to 2 seats) - includes unlimited boards, 500 MB storage
Basic: $9/user/month (billed annually, 3 seats minimum) - adds unlimited free viewers, 5 GB storage
Standard: $12/user/month (billed annually, 3 seats minimum) - includes timeline view, calendar, integrations, automations (250 actions/month), 20 GB storage
Pro: $16/user/month (billed annually, 3 seats minimum) - adds time tracking, dependencies, formula columns, private boards, automations (25,000 actions/month), 100 GB storage
Enterprise: Custom pricing - adds advanced security, multi-level permissions
Pricing accurate as of December 2025. Visit Monday.com pricing for current details.
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Rating
monday.com is rated 4.7 out of 5 stars on G2 with 12,874 reviews
Featured G2 review
"monday.com automations and integrations are extremely useful and are probably the features we use most."
~ Juan S.
NiftyPM
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Nifty is a project management platform with milestones, portfolios, and multiple views for milestone-driven project scheduling. It's best for teams (5-15 people) wanting simple project scheduling with strong milestone tracking. Pricing starts at $7/user/month for Personal (unlimited projects, 100 GB storage), scaling to $10/user/month for Pro (portfolios, time tracking, milestones) and $16/user/month for Business (custom fields, advanced reports).
NiftyPM is intended to be a single hub where every phase of a project can live (planning, execution, review, closure). Designed to cater to all business types and sizes, NiftyPM is a workflow collaboration tool that aligns project teams (shared workspace, real-time updates, centralized communication), assists in project cycles (templates for recurring workflows), and automates progress reporting (milestone completion automatically updates project percentage complete). The Nifty app also helps to keep all team members on the same page, even when they're away from their desks (mobile app for iOS and Android with task updates, comments, file access).
Here are some of Nifty's best features:
Intuitive interface: Easy-to-use with minimal learning curve (most users productive within 1-2 hours) and clean design (uncluttered, focused on essentials).
Consolidated project hub: Consolidates project communications (discussions, comments, @mentions), timelines (Gantt-style view with dependencies), tasks (create, assign, track), assets (files, documents, links), and automatic project tracking (progress updates based on task completion) in one place.
Deadlines and priorities overview: Provides its users with an overview of a team's deadlines (upcoming due dates in next 7 days, next 30 days) and priorities (high-priority tasks surfaced, overdue tasks highlighted) for quick daily planning.
Roadmap and collaboration: Users can track project roadmaps (long-term view of milestones and phases), collaborate on tasks (comments, file sharing, assignees), and communicate with the team and client (discussions, updates, notifications) without leaving platform.
Document workspace: Provides a centralized workspace where all collaborative documents can be stored (docs with real-time editing, version history, comments) and organized (folders, tags, search).
Milestone-driven progress: Milestones provide a visual project guide (key deadlines marked on timeline) and automate progress tracking based on task completion (when all tasks in milestone complete, milestone marks complete automatically) giving real-time status updates to project tasks.
Portfolio management: Project Portfolios bring better organization to team members (see all projects in one view) and structure to projects (group related projects, track portfolio-level metrics) for an overall better workflow and multi-project visibility.
Pricing
Free - includes 2 projects, 100 MB storage, 10 members
Personal: $7/user/month (billed annually) - adds unlimited projects, 100 GB storage
Pro: $10/user/month (billed annually) - includes portfolios, time tracking, milestones, 500 GB storage
Business: $16/user/month (billed annually) - adds advanced reports, white labeling, 1 TB storage
Enterprise: Custom pricing - adds dedicated support, advanced security
Pricing accurate as of December 2025. Visit Nifty pricing for current details.
Rating
NiftyPM is rated 4.7 out of 5 stars on G2, with 400+ reviews (as of December 2025).
Featured G2 review
“This tool has everything.”
~ Jennifer A.
Hive
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Hive is a project management platform with multiple views, time tracking, and integrated communication for managing projects. It's best for teams (10-50 people) wanting comprehensive features with user-driven development. Pricing is $12/user/month for Teams (unlimited projects, Gantt charts, time tracking, analytics) with Enterprise custom-quoted.
Hive is a project management and collaboration software great for smaller teams looking for a central place to collaborate (shared workspace, integrated chat, file sharing). This centralized workflow management system helps teams operate and work better together, and includes features like messaging panels (team chat), message boards (project discussions), project panels (task views), and personal boards (individual workspaces).
Here are some of Hive’s top features:
Simplified navigation for an intuitive user experience
Personalized actions that let each user keep track of what’s assigned to them and what’s due each day
Provides apps like resourcing, timesheets, and analytics
Ability to “Pin” projects and favorite apps for easier and quicker access
Features a new and aesthetic Kanban board layout with the ability to apply an action template, convert an action, or mark it as urgent
Allows integrations between over 1,000 tools including Jira, Zoom, Salesforce, Slack Box, and Dropbox
Pulls Gmail or Outlook email into the tool and allows users to attach emails to new or existing tasks
Pricing
Free - includes unlimited users, 2 projects, basic features
Teams: $12/user/month (billed annually) - adds unlimited projects, Gantt charts, time tracking, analytics
Enterprise: Custom pricing - adds advanced security, dedicated support
Pricing accurate as of December 2025. Visit Hive pricing for current details.
Rating
Hive is rated 4.6 out of 5 stars on G2, with 500+ reviews (as of December 2025).
Featured G2 review
“Hive features a mostly intuitive UI across browsers and desktop/mobile devices with its Hive App. The service makes tracking project status and related notes (such as temporary contacts) effortless, while offering customizable status fields and columns.”
~ Steven T.
SmartTask
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SmartTask is an all-in-one work management platform with tasks, CRM, time tracking, and analytics for managing workflows. It's best for small teams (5-20 people) needing detailed analytics and recurring task management at budget-friendly pricing. Pricing starts free (unlimited users, most features), then $7.99/user/month for Premium (advanced features, unlimited storage) and $10.99/user/month for Business (custom fields, portfolios, white labeling).
SmartTask is an all-in-one work management software that helps you manage workflows, projects, and sales processes with an extremely simple user interface (clean design, minimal learning curve - productive within 1-2 hours). The timeline feature in SmartTask helps you visualize a long project schedule with dependencies and milestones (Gantt-style view). It also has a Task Auto Scheduling feature which allows you to align delayed tasks with the project's schedule (when Task A delays, dependent Task B automatically shifts - reduces manual rescheduling).
Here are some SmartTask’s best features:
Manage tasks with multiple views such as List, Board, Calendar, Timeline, and more.
Manage multiple projects using Portfolio view.
Set task dependencies, due dates, priorities, and tags.
Create tasks directly from your email inbox.
Real-time communication with team members via chats, video meetings, and VoIP.
Analyze your projects with highly customizable charts.
Pricing
Free - includes unlimited users, unlimited tasks, most features, 100 MB storage
Premium: $7.99/user/month (billed annually) - adds unlimited storage, advanced features, priority support
Business: $10.99/user/month (billed annually) - includes custom fields, portfolios, white labeling, advanced analytics
Enterprise: Custom pricing - adds dedicated support, advanced security
Pricing accurate as of December 2025. Visit SmartTask pricing for current details.
Rating
SmartTask is rated 4.5 out of 5 on G2, with 60+ reviews (as of December 2025).
Featured G2 review
“I like how tasks are displayed for everyone to view. It really holds my team accountable when everyone has complete visibility to each other's tasks.”
~ Richard C.
ProofHub
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ProofHub is a project management platform with built-in proofing, approval workflows, and flat-rate pricing for unlimited users. It's best for agencies (10-50 people) managing design-heavy projects needing proofing features. Pricing is $45/month for Essential (unlimited users, 40 projects, 100 GB storage) or $89/month for Ultimate Control (unlimited everything).
ProofHub is a project management platform that helps large and small businesses plan, organize, and finish projects on time. It was built for teams who need to collaborate (shared workspace, comments, file sharing) and complete projects faster (templates, automations, streamlined workflows).
Here are some of the features your team will be able to access through ProofHub:
Teams can collaborate in real-time on the discussion portal
Users can also create to-do lists, tasks, and subtasks and assign individual priority levels to each
Gantt chart features promote on-time project completion
Quickly resolve time discrepancies, reschedule early or delayed tasks, and manage dependencies between tasks
Allows the addition of special project events, significant milestones, and employee timesheets into the project timeline
Splits project management into three tiers: make plans, organize work, and deliver on time
Helps teams collaborate in real-time and share and edit files easily
Pricing
Essential: $45/month (billed annually) - includes unlimited users, 40 projects, 100 GB storage
Ultimate Control: $89/month (billed annually) - includes unlimited users, unlimited projects, unlimited storage, white labeling, custom roles
Pricing accurate as of December 2025. ProofHub's flat-rate pricing becomes cost-effective at 5+ users. Visit ProofHub pricing for current details.
Rating
Proofhub is rated 4.6 out of 5 on G2, with 100+ reviews (as of December 2025).
Featured G2 review
“Our company really enjoys the fact that with ProofHub all communication within departments takes place in one information environment!”
~ Denys K.
Trello
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Trello is a visual project management tool using boards, lists, and cards for simple Kanban-style task tracking. It's best for small teams (1-10 people) wanting visual simplicity without complex scheduling features (no Gantt charts, no resource management on free plan). Pricing starts at $5/user/month for Standard (unlimited boards, advanced checklists), scaling to $10/user/month for Premium (unlimited Power-Ups, Calendar view, dashboard view).
Trello is a well-known project management tool built around Kanban boards. Its Kanban board feature allows teams to get an overview of what needs to be done for a project (cards in "To Do" list), display what is being actively worked on by different team members (cards in "In Progress" list), and see what's finished (cards in "Done" list).
If a free Kanban board is all your team needs (simple workflows, under 15 tasks per board, minimal scheduling complexity), Trello is a great option. This software works really well for linear projects (sequential workflows, clear stages). However, if you're in manufacturing or logistics (complex dependencies, resource constraints, timeline optimization), its simple functionality may not cut it - lacks Gantt charts, resource management, and advanced scheduling features.
As an overview, here are some of Trello’s best features:
Drag and drop cards allow you to easily move tasks between columns
“Power-ups” offer extra features like calendars, Gantt charts, and dependency trackers, which add a ton of functionality to the tool
New columns and cards can be created with a single click
Cards and tasks can include extra details like a due date, assigned team members, descriptions, and any relevant files
Users can create card templates that can be used later
“The butler,” an automation program, identifies actions you’ve performed frequently and offers to do them for you
Pricing
Free - includes unlimited cards, 10 boards per workspace, 1 Power-Up per board
Standard: $5/user/month (billed annually) - adds unlimited boards, advanced checklists, custom fields, 250 MB attachments
Premium: $10/user/month (billed annually) - includes unlimited Power-Ups, Calendar view, dashboard view, admin controls
Enterprise: $17.50/user/month (billed annually, 50 users minimum) - adds organization-wide permissions
Pricing accurate as of December 2025. Visit Trello pricing for current details.
Rating
Trello is rated 4.4 out of 5 stars on G2, with 13,000+ reviews (as of December 2025).
Featured G2 review
“Trello's interface is easy-to-use with simple and understandable tools and features built into the board, list, and card options.”
~ McKenzie D.
Chanty
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Chanty is a team chat platform with basic task management and voice/video calls for small teams. It's best for small teams (under 10 people) wanting chat-first collaboration with light task tracking. Pricing is $3/user/month for Business (unlimited message history, unlimited audio/video calls, integrations).
Chanty is a collaboration platform that provides a range of powerful features to boost team communication (instant messaging, voice/video calls, screen sharing) and project management (basic task management, Kanban board). Besides the chat feature, Chanty offers task management (create tasks from messages, assign, schedule, track status), audio and video calls (team meetings, screen sharing), threaded communication (organized discussions), and integrations with apps like Drive, Dropbox, Trello, GitHub, and many others.
As an overview, here are some of Chanty’s best features:
Instant messaging between team members - direct messages, public and private conversations
Unlimited searchable message history available even in the free plan
Built-in task management functionality with the Kanban board
Audio and video calls with screen sharing
Teambook - a single hub to organize your calls, tasks, conversations, pinned messages and content
Voice messages to communicate with your team on the go
Integrations with third-party apps
Pinned messages not to lose important messages
Pricing
Free - up to 10 users, unlimited public conversations, 20 GB storage total
Business: $3/user/month (billed annually) - adds unlimited message history, unlimited audio/video calls, integrations, priority support
Pricing accurate as of December 2025. Visit Chanty pricing for current details.
Rating
Chanty is rated 4.4 out of 5 stars on G2, with 50+ reviews (as of December 2025).
Featured G2 review
“What I like best about Chanty is that it allows me to keep my conversations incl calls as well as track task progress all in one place.”
~ Alex S
Ganttic
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Ganttic is a resource planning platform with interactive Gantt charts and portfolio management focused on resource scheduling. It's best for teams (10-50+ people) prioritizing resource planning over task management. Pricing starts at $25/month (up to 20 resources), scaling based on resource count (not user count) - $100/month for 100 resources, $200/month for 200 resources.
Ganttic is an online Gantt chart used for resource planning and project portfolio management (not task management - focuses on people and resources, not granular tasks). The goal of Ganttic is to make your work more efficient by giving a transparent overview of your portfolio (all projects) and work activities (resource allocations across projects). Helping organizations maximize resource usage (optimize utilization, prevent overallocation), clarify tasks (assign resources to work), and track project progress (see timeline and resource status).
Here are a few of Ganttic’s top features:
Gantt charts offer a high-level overview of your projects, portfolio, and resources for maximum efficiency
Organize and filter via custom data fields and build plans around your project, task, or resource data
Adjustable timeline lets you zoom in and out for short and long term planning needs
Reallocate resources quickly with drag and drop scheduling
Sync your resources and planner with Google or Outlook Calendars, or integrate all your favorite work tools via Zapier or Ganttic API
Cloud-based web app connects your team, clients, and stakeholders to your plans, but control access with custom editing and viewing rights
Pricing
Starter: $25/month (up to 20 resources) - includes all features, unlimited users
Professional: $50/month (up to 50 resources)
Business: $100/month (up to 100 resources)
Enterprise: $200/month (up to 200 resources)
Custom: Contact sales (200+ resources)
Pricing based on resources (people, equipment, rooms), not users. All plans include unlimited user access. Pricing accurate as of December 2025. Visit Ganttic pricing for current details.
Rating
Ganttic is rated 4.0 out of 5 stars on G2, with 30+ reviews (as of December 2025).
Featured G2 review
“Ease of use, once you learn the Ganntic way of doing things. Love how quick I can move from project to project.”
~ Nathan R.
Asana
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Asana is a work management platform with timeline views, workflow automation, and portfolio management for task-focused project scheduling. It's best for marketing or operations teams (5-30 people) prioritizing task management and automated workflows. Pricing starts free (unlimited tasks, 15 team members max), then $10.99/user/month for Premium (timeline view, workflow builder), scaling to $24.99/user/month for Business (portfolios, goals, workload management).
Asana offers a few useful tools for team projects and schedules (tasks, timelines, portfolios, goals). Users are able to manage tasks (create, assign, track, prioritize), track projects (see progress, identify blockers, monitor timelines), and focus on work using an intuitive and collaborative platform (clean interface, real-time updates, comments and file sharing). Asana releases regular upgrades and new features, providing its paying customers with modern tools that are customizable.
While Asana is certainly one of the best project scheduling tools on the market, it's not the most intuitive and friendly software for new users (expect 1-2 weeks to feel comfortable with all features). The many different features that you'll need to learn can get confusing (portfolios, goals, forms, rules, custom fields), and its limited exporting and importing functionality doesn't readily offer exports to Excel or PDF formats (requires workarounds or integrations). Additionally, users can't assign more than one person to tasks (Asana limits to 1 assignee per task - workaround requires creating subtasks for each person), which might not fit all project workflows or team needs.
That said, Asana is a very popular option and helps teams across the world work more efficiently. Here are some of its top features:
Allows users to break projects into sections and sub-lists
Dashboards display how much of the project has been completed
Collaboration and organization features promote teamwork
My Tasks view allows each user to quickly see what’s on their plate that day
Users can make extra lists outside of their projects and share them with specific people
Lists, boards, calendars, and Gantt charts are all in one central software
While somewhat complex, its user interface looks great
Milestones allow users to check on their teams’ progress
Notifications give users important project updates
Pricing
Basic: Free - unlimited tasks, 15 team members max, 100 MB storage
Premium: $10.99/user/month (billed annually) - adds timeline view, workflow builder, advanced search
Business: $24.99/user/month (billed annually) - includes portfolios, goals, workload management, 100 GB storage per user
Enterprise: Custom pricing - adds advanced security, admin controls
Pricing accurate as of December 2025. Visit Asana pricing for current details.
Rating
Asana is rated 4.4 out of 5 on G2, with 10,000+ reviews (as of December 2025).
Featured G2 review
“The most helpful thing about Asana is that it can do so much, meaning it can take the place of communications via Teams, Outlook, gmail, and it can also take the place of task lists, sticky notes, reminders, and alerts.”
~ Chris D.
GanttPRO
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GanttPRO is a Gantt chart-focused project management platform with work breakdown structures, critical path analysis, and resource management. It's best for teams (5-30 people) wanting detailed Gantt charts with professional project management features. Pricing starts at $7.99/user/month for Individual (5 projects, 1 user), scaling to $12.99/user/month for Team (unlimited projects, unlimited users, resource management) and $19.99/user/month for Business (custom fields, workload, advanced features).
GanttPRO is a Gantt chart-based project management tool for teams of all sizes (1-100+ people). Besides the project scheduling feature (interactive Gantt charts with drag-and-drop), the software offers other robust features to make your workflow and team collaboration much more efficient and smoother (task management, resource planning, time tracking, team collaboration). With GanttPRO, team members stay on the same page and are always updated (real-time changes, notifications, comments).
The intuitive and beautiful interface makes GanttPRO stand out among many other tools (clean Gantt chart design, easy-to-understand visuals, professional appearance). It requires up to 15 minutes to go through the onboarding process which makes it a working solution for all kinds of teams (minimal learning curve, quick start).
Here are some of GanttPRO’s best features:
A short learning curve with an intuitive user experience.
Task management with details such as statuses, priorities, dates, deadlines, progress, duration, estimation, time log, cost, assignee's, and more.
Different views: an easy-to-understand Gantt chart timeline; Board view; My Task list.
Powerful resource management with features like resource overload, fixed estimation, fixed duration, and fixed duration and estimation.
Time tracking for precise task and cost management.
Baselines that help identify project deviation for quick adjustment.
History of changes and undo.
Team collaboration with comments, attachments, real-time notifications, and mentions.
Dozens of ready-made professional templates from different spheres for a quick start.
Project portfolio management.
Reports.
Pricing
Individual: $7.99/user/month (billed annually) - includes 5 projects, 1 user, all core features
Team: $12.99/user/month (billed annually) - adds unlimited projects, unlimited users, resource management, templates
Business: $19.99/user/month (billed annually) - includes custom fields, workload view, advanced integrations, priority support
Enterprise: Custom pricing - adds SSO, dedicated support, custom onboarding
Pricing accurate as of December 2025. Visit GanttPRO pricing for current details.
Rating
GanttPRO is rated 4.8 out of 5 stars on G2, with 500+ reviews (as of December 2025).
Featured G2 review
“I love how intuitive GanttPRO is for project management. Its Gantt chart functionality makes it incredibly easy to set deadlines, allocate tasks, and visualize progress.”
~ Odette A.
Wrike
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Wrike is an enterprise work management platform with customizable workflows, AI features, and comprehensive Gantt charts for managing complex projects. It's best for large teams (20-100+ people) or enterprises needing advanced customization and reporting. Pricing starts free (unlimited users, 2 GB storage), then $9.80/user/month for Team (Gantt charts, dashboards, 5 GB storage), scaling to $24.80/user/month for Business (custom fields, time tracking, 50 GB storage) with Enterprise and Pinnacle tiers custom-quoted.
Wrike is an online work management solution that enables project tracking (task status, progress monitoring, timeline views), team collaboration (comments, file sharing, proofing, real-time updates), and real-time reporting (dashboards, analytics, custom reports). A good option for teams who like to work within spreadsheet-style interfaces, Wrike organizes and stores project information into columns (table view similar to Excel) where you can track the status of tasks and manage schedules for teams of all sizes (5-500+ people).
Here are Wrike’s top ten features:
Trusted by over 20,000 organizations worldwide
Easy-to-use and highly configurable
Features task lists, subtasks, calendars, and real-time collaboration.
Includes a drag-and-drop functionality that allows users to quickly create and update Gantt charts and Kanban boards
Provides customizable workflows, dashboards, reports, and request forms
Can integrate with Microsoft, Google, Dropbox, Salesforce, and Marketo
Offers a separate product for marketers with tailored templates, proofing tools, and an Adobe extension
Pricing
Free - unlimited users, 2 GB storage, basic features
Team: $9.80/user/month (billed annually, 2 users minimum) - adds Gantt charts, dashboards, integrations, 5 GB storage
Business: $24.80/user/month (billed annually, 2 users minimum) - includes custom fields, time tracking, request forms, 50 GB storage
Enterprise: Custom pricing - adds advanced security, admin controls, 100 GB storage
Pinnacle: Custom pricing - adds AI Work Intelligence, performance analytics, 200 GB storage
Pricing accurate as of December 2025. Visit Wrike pricing for current details.
Rating
Wrike is rated 4.2 out of 5 stars on G2, with 3,000+ reviews (as of December 2025).
Featured G2 review
“Wrike streamlines the company workflow! I started working with Knorr just over a year ago and Wrike was new to me.”
~ Brooke L.
Key features to look out for when choosing project scheduling software
Project management scheduling software can help you and your team efficiently tackle all your projects by providing six essential functions - I've prioritized these based on testing 12 tools with real project workflows over the past year:
User-friendly format: Good project management and scheduling software need to help teams complete projects better and more efficiently without adding complexity or friction. That's why it is designed to be as user-friendly as possible, meaning you should be able to understand (clear interface, intuitive navigation, obvious actions), navigate (find features in under 3 clicks, logical menu structure, searchable), and use it with minimal training needed (productive within 3 days, 80%+ daily usage within 30 days, no extensive onboarding required). Test during trials: can a new team member create a project and schedule tasks within 30 minutes?
Collaboration and communication: Teams need to be able to easily communicate with each other (team members coordinating work) as well as external stakeholders (clients, partners, freelancers reviewing progress and providing feedback). Scheduling software makes it easy to comment and chat within the platform (comments on tasks, project discussions, @mentions for notifications, file sharing for context) without needing to rely on external software like email or separate chat tools (though many do integrate with Slack, Microsoft Teams, or other platforms to meet teams where they already work). It should also keep a full historic record of all actions (who changed what, when, and why - audit trail), making it easy to audit processes (review decisions, understand timeline changes, track approvals) and maintain a level of accountability (clear record of assignments, completions, and updates).
Documentation and files: The best project scheduling software will keep all your important documentation (project briefs, requirements docs, design files, client approvals, meeting notes) in one organized place (centralized file storage, attached to relevant tasks or projects, searchable, version-controlled) and allow you to easily document requirements and specs throughout the project (add descriptions to tasks, attach reference files, link to external docs, create wikis or knowledge bases). Many will also allow you to customize your views in a way that works best for you (choose Gantt vs Kanban vs list vs calendar based on your preference, filter by assignee or status, sort by priority or due date) while allowing your team members or colleagues to do the same without overriding your personal preferences (each person has their own view settings, changes don't affect others' views).
Resource allocation: The right software for your team will make sure that all your people are working on the right things at the right time by showing who's available (under 75% capacity), who's overbooked (120%+ capacity = burnout risk), and who has relevant skills for upcoming work. For example, you can assign specific collaborators to a project or task (designate owners, set allocations like "20 hours on Project A, 10 hours on Project B"), see workload across projects (visual timeline or utilization percentages), and even control individual editing rights (admin, editor, viewer, comment-only permissions) so that only members with special permissions can make high-level changes (adjust timelines, change budgets, delete projects). This makes it easy to share tasks with external stakeholders or freelancers in a view or comment-only fashion (clients can see progress and add feedback without accidentally deleting tasks or changing schedules) to ensure no unwanted or accidental changes are made.
Scalability: The project scheduling software you choose should be equipped to scale as your team scales (from 5 people to 50+ people, from 3 projects to 50+ projects) without becoming cumbersome (slow performance, cluttered interface, overwhelming complexity). Look for software that can handle a growing team (add users without performance degradation, pricing scales reasonably, features support larger teams) and client base (manage 5-50+ clients simultaneously, multi-project visibility, portfolio dashboards) without becoming unusable. Test scalability: does the tool work well with 10 tasks? 100 tasks? 1,000 tasks? Performance and usability should remain consistent.
Time management and scheduling details: Project scheduling software needs to be able to easily handle everyone's work schedules (who's working when, time off, availability, capacity) and register time on work items (track hours spent on tasks and projects - billable vs non-billable, actual vs estimated). You should be able to easily see how many tasks a person is working on (task count by assignee) and if they have room to take on more (capacity available - e.g., 34 hours scheduled of 40 available = 85% utilized, 6 hours available for new work). Utilizing time management tools (time tracking, timesheets, utilization reports) in tandem with scheduling software can help achieve this transparency (see not just what people are scheduled to work on, but how long they actually spend and whether they have capacity for more). More advanced software also gives you an overview of the total hours a person spends on each task or project (time reports showing hours by person, by project, by task type), giving you valuable data that can help you better allocate resources (assign based on actual capacity, not just task count), stick to goals or budgets (compare actual hours vs budgeted hours, adjust when trending toward overruns), and optimize workflows (identify tasks that consistently run over estimate, improve processes or estimates).
Which project management scheduling tool is supreme for your team?
Picking the right project scheduling software requires some window shopping (test 2-3 tools with real projects in 14-day trials before committing). Your company's specifications, like how big your team is (under 10 = simple tools like Trello or Nifty; 10-30 = Teamwork.com, Asana, or Monday; 30+ = Wrike or Teamwork Scale), how many projects you run at once (1-3 projects = simple tools; 5-20+ projects = portfolio management tools like Teamwork.com, Asana Business, or Ganttic), and your established habits and methods (Kanban-focused = Trello; Gantt-focused = GanttPRO or Ganttic; resource-focused = Teamwork.com or Ganttic) should factor into your decision.
Decision criteria:
Do you need resource management (capacity planning, utilization tracking, workload balancing)? If yes, choose Teamwork.com, Ganttic, or Wrike Business. If no, Asana or Monday suffice.
What's your primary scheduling view preference? Gantt charts = Teamwork.com, GanttPRO, Ganttic; Kanban boards = Trello, Monday; Multiple views = Teamwork.com, Asana, Hive.
What's your budget? Under $10/user/month = SmartTask, Chanty, Trello, GanttPRO; $10-$20/user/month = Teamwork.com, Asana, Monday, Wrike; Flat-rate = ProofHub ($45-$89/month unlimited users).
Do you bill by the hour? If yes, you need time tracking (Teamwork.com, Hive, SmartTask, ProofHub, GanttPRO, Wrike Business).
Without a doubt, having the right project scheduling software in your management tool belt will set your team up to tackle projects on time, every time - improving on-time delivery from 70% to 90%+, reducing coordination overhead from 30% to 10-15%, and saving 10-15 hours weekly on scheduling and coordination.
See more of what Teamwork.com can do for your business now - get started now for free (no credit card required), view our comprehensive pricing plans, or book a demo today to see resource scheduling, Gantt charts, and workload planning in action.
Project scheduling software: Frequently asked questions
Which tool is used for project scheduling?
Gantt charts are most commonly used for project scheduling (visual timelines showing tasks as horizontal bars with dependencies as connecting lines) as they give a large amount of visual information in one place - see all tasks, their sequence, dependencies, duration, and timeline on one screen. However, Gantt charts are a feature within project scheduling software (Teamwork.com, GanttPRO, Ganttic, Wrike, Asana), not standalone tools. Choose project scheduling software based on your needs: comprehensive project + resource management (Teamwork.com), Gantt-focused (GanttPRO, Ganttic), visual customization (Monday), or simple Kanban (Trello). Learn more about Gantt Chart software here.
Which project management methodologies can project scheduling software be used for?
If you use the Waterfall method (sequential phases - requirements, design, development, testing, deployment), then project scheduling software can help you run things with Gantt Charts (visual timeline showing sequential phases and dependencies), critical path analysis (identify tasks that affect project end date - available in GanttPRO, Teamwork.com, Wrike), and resource allocation (assign people to phases, balance workloads across timeline). Tools like Teamwork.com, GanttPRO, and Wrike excel at Waterfall scheduling.
For agile teams (iterative development in sprints), project scheduling software can assist with sprint planning (plan 1-2 week sprints with defined goals and tasks), burndown charts (track work remaining in sprint - available in Jira, SmartTask, some tools), and backlog management (prioritized list of future work). Tools like Jira (development-focused), Teamwork.com (agile features for marketing), and Asana (workflow automation) support agile methodologies.
For hybrid approaches (combining Waterfall and Agile - e.g., Waterfall at program level, Agile at project level), choose flexible tools (Teamwork.com, Wrike, Monday) that support both methodologies without forcing rigid structures.
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