10 alternatives for project and task management

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Project managers have one of the most challenging roles in any organization. 

From coordinating goals, tasks, and people, to ensuring every project is delivered on time and under budget, it’s a constant juggling act where one dropped ball can cause chaos. 

Thankfully, we now have project management software to help plan projects, manage time, and allocate resources. They are one of the most valuable tools available to companies today, and having the right one can set you apart from the competition. is a popular project management tool that has been gaining traction in recent years. Its colorful design and appealing user interface has made it a go-to solution for businesses of all sizes.

However, for agencies managing multiple clients and project deliverables, it may not be the best bet. In this list, we’ll give you a run down of the best alternatives for managing client work. 

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1. Teamwork

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“I'm consistently appreciative of how much you get for the price (or free version) with Teamwork out of the box. The built-in time tracking and notifications system are solving problems I didn't know could be solved.” ~ Reviewer Jen Lew of North Fork Marketing & Design.

Founded in 2007, Teamwork is trusted by more than 20,000 companies (including over 6,000 agencies) to better track and manage projects from start to finish. As one of the only project management platforms designed specifically for agencies and client work, this intuitive software provides everything you need to manage the full lifecycle of client work in one place.

Its powerful capabilities include: 

Built for complex client work

While presents top-level information in a colorful way, it’s not as robust as Teamwork when you want to dip deeper for functionality. With Teamwork, you get access to rich features such as subtasks, task dependencies, client users, and uncapped integrations – providing more options, more freedom, and more opportunities to empower your team.

Financial budgeting and reporting 

Teamwork has a full-suite of financial and budget management tools that provide a real-time overview of project health and profitability.

With Teamwork, you can easily track expenses and view budget breakdowns for any project or task. You can also customize and pull profitability reports on any project, at any time – providing full visibility so you always stay on track. 

Premium client accessibility

Some project management platforms make it difficult to add new clients or projects to your project planning tool. They want you to pay for each new client user or have you jump through hoops to bring them onboard.

Teamwork doesn't work that way.

Unlimited integration actions

With, the Standard Plan limits you to only 250 actions. The Pro Plan limits you to 25,000 actions between two integrated apps per month.

That’s a big gap in between, and making it extremely difficult to understand which plan to choose. You would need to track each integration action you use each month to ensure you are getting the best deal for your agency’s needs.

With Teamwork, there is no cap on the number of actions performed through an integration. This means you can focus on streamlining your workflows and getting work done without worrying about arbitrary action numbers.

Additional key features

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  • Time tracking to better manage team resources, and bill clients in an accurate and timely manner

  • Customized dashboards with different view options to help users better visualize project progress

  • Choose from an extensive library of pre-existing templates, or create your own based on your most repeated work

  • Workload planning to ensure no one is over or underutilized

  • Advanced collaboration tools like messages, chat, files, and notebooks

2. Asana

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Asana is another popular name in the project management field. It offers powerful productivity tools that help teams stay on top of tasks and projects. It’s perfect for small teams that need plenty of customization and flexibility, and has more advanced features and tools than

Key features

  • Task comments, proofing, and project messaging for better collaboration and communication

  • Reports with customizable goals, milestones, and status updates

  • Multiple integrations with tools like Dropbox, Slack, Zoom, and Salesforce


The premium plan for Asana begins at $10.99/month, when you choose to bill annually rather than monthly.

3. Clickup

Blog post image Credit: ClickUp

Clickup is a alternative designed for large teams needing many different integrations and features to manage their project management needs. It has advanced customizations and a detailed onboarding process that you don’t get in many other project management tools.

Clickup is a solid alternative that has more features without a high price tag. Its free version is great for teams that don’t need a ton of customization options.

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Key features

  • Advanced onboarding with step-by-step instructions and tools

  • Customizable tasks with automation and custom fields

  • Relationship management with links, documentation, and integrations


Clickup has a popular free plan, but also has a Business plan for mid-sized teams that begins at $12/month.

4. Wrike

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Wrike is another popular name in the project management tools category. It’s great for teams of all sizes, and helps you manage your projects in multiple ways depending on your preferred management style.

With Wrike, you can create task lists, action items, and subtasks, assign those tasks to different team members, and update progress. Additionally, you’ll be able to add notes so that new users understand the details of every line item.

Key features

  • Prebuilt templates to get up and running quickly

  • AI technology to automatically add tasks from bulk notes

  • Straightforward editing and updating features for tasks so they are always accurate


The Professional paid plan from Wrike begins at $9.80/user/month, which makes it a powerful and affordable tool for small teams or individuals looking for project management support.

5. nTask

nTask is another alternative that provides the same level of project management capabilities while adding some other interesting features. With nTask, you can create habits that you can track and follow each day to ensure better work management and task completion.

nTask uses a similar easy-to-use interface as, making it a good option for novices and easy for teams to switch over and hit the ground running.

Key features

  • Recurring tasks that automatically reset each day, week, or month

  • Tracking tools for progress through each week and month

  • Issue management software to prioritize tasks and updates


The Business plan of nTask begins at $8/user/month, making it affordable for small teams without many users.

6. Trello

Blog post image Credit: Trello

If you’re looking for a visual project management tool, Trello is another great alternative to consider. This platform is designed with basic agency project management in mind, offering a simple interface and straightforward controls.

This tool allows you to organize your tasks on a digital bulletin board, which can be colored and customized to your needs. It is designed to help you deliver projects quickly and streamline your workflow.

Key features

  • Pre-built templates

  • Automation features for almost every action

  • “Power-Up” plugins and integrations with other software like Jira, InVision, and Slack


Many features of Trello are free, making it a popular plan for startups and small businesses. They also have a Business plan that costs $9.99/month.

7. Freedcamp

Freedcamp is a cloud-based project management tool that helps you collaborate better in the workspace and juggle multiple projects at the same time. With the power of cloud computing, Freedcamp helps you improve your project management by simplifying collaboration between internal and external teams.

Key features

  • Free tools like invoices, CRM, calendars, and files

  • Advanced cloud computing for quicker collaboration

  • Simple interface, perfect for new project managers


Many of Freedcamp's features are free, which is why it’s a popular choice among nonprofits and other businesses that operate outside of traditional fields. They do offer a Business plan for $7.49/month to unlock all features.

8. ProofHub

ProofHub is a team collaboration and project management tool that helps you stay on track with multiple projects, unlike With ProofHub, you can manage all your projects and files in a single location, while also tracking who has been assigned to tasks and what still needs to be done for projects.

They also have many integrations to make project management easier on-the-go.

Key features

  • Custom fields for any document

  • Advanced search and discovery features to find documents

  • Built-in calendar tool for tracking deadlines


The Ultimate Control plan begins at $89/month when billed annually rather than monthly.

9. Jira

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Another great alternative is Jira. It is highly customizable, making it a great choice for teams that have complicated project workflows and detailed task lists.

Jira helps you assign tasks, track the progress of projects, and create detailed workflows while letting you track team milestones and set up advanced user permissions at the same time.

Key features

  • Project layouts and dashboards for Lean, Scrum, and Kanban methodologies

  • Visual roadmaps for improved timelines and organization

  • Drag-and-drop automation to improve task management


The standard Jira plan begins at $7.50/user/month, which means the price can really add up for larger teams.

10. Basecamp

Basecamp is a alternative that helps you improve your project management processes while using automation to take the heavy lifting off your plate.

It lets you track and organize your projects and to-do lists while you upload files, communicate with your teams and clients, and make detailed notes on each task to improve success.

Key features

  • To-do lists for tracking tasks, deadlines, responsibilities, and project progress

  • Built-in storage for documents and images 

  • “Campfire” chat for individual projects


The Business plan for Basecamp is $99/month, making it more expensive than some of the other tools here.

Manage all kinds of team projects with Teamwork

While many teams rely on to handle their project management needs, its limited reporting capabilities, expensive investment,  and steep learning curve make it not ideal for agencies and teams delivering client work. 

Teamwork is a project management app that was created specifically with agencies in mind - with advanced tools that make it easy to create tasks, work collaboratively, and deliver exceptional results.

Ready to take the next step? Try Teamwork free for 30 days or reach out to our team to learn more! 

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