Meeting agenda template

Drive value from every meeting with our agenda template

How many pointless meetings have you had in the past few months? If it’s more than zero, you need to switch things up. And if you struggle to capture the key discussion points in a meeting, forget who said what, and leave feeling even more confused than you were at the start, it's time to use a meeting agenda template.

Knowing what questions to ask, which team members are integral to the meeting, and how to move forward with any action points is critical to the success of a meeting. Without this information, you’ll end up with a notebook full of quickly jotted down ideas and no momentum.

Our meeting agenda template lets you divide up your meeting tasks into categories and list out action points, discussion items, and topics you need to revisit later down the line. Everything is stored in one central place - no more endless email threads or questions from confused team members.

Keep everyone in the loop and make your meetings as valuable as possible with a premade template that maps out everything you need to host an efficient meeting.

What is a meeting agenda template?

Ever left a meeting feeling a bit confused and unsure about what to do next? If the answer's "yes" (and we bet is is!), it probably happened because there wasn't a proper process in place for organizing the meeting and capturing what was discussed.

Enter your new best friend - the meeting agenda template. This little gem is a pre-structured document that outlines all of the topics, items, and activities to be addressed during a meeting. It acts as a guide for attendees, helping them stay focused and ensuring that the meeting achieves its objectives efficiently. And we all want that, don't we?

What are the benefits of using a meeting agenda template?

Using a meeting agenda templates offers so many benefits for teams of any size, in any organization. From boosting efficiency, to enabling better organization and collaboration, they're a no-brainer for any manager looking to streamline processes and get more out of meetings.

Here are just some of the key advantages of using a meeting agenda template:

  • Structure and organization: Provides a structured framework for the meeting, helping participants understand the flow and purpose of discussions.

  • Time Management: Allocates specific time slots for each agenda item, promoting time management and ensuring that the meeting stays on schedule.

  • Preparation: Enables participants to prepare in advance by reviewing agenda items and gathering relevant information. This leads to more informed and productive discussions.

  • Consistency: Ensures consistency across meetings by following a standardized format. This makes it easier for participants to adapt to the structure and expectations of each meeting.

  • Action items and follow-up: Clearly identifies action items arising from discussions, including responsible parties and deadlines. This enhances accountability and ensures that decisions lead to tangible outcomes.

  • Efficient use of time: Helps avoid unnecessary tangents or off-topic discussions, promoting an efficient use of meeting time.

  • Documentation: Serves as a record of what was discussed, decided, and assigned during the meeting. This documentation can be referred to in the future and shared with those unable to attend.

  • Flexibility: Allows for adjustments and additions to the agenda as needed, ensuring that the meeting remains responsive to changing priorities or emerging issues.

Keep every meeting on point with our free meeting agenda template
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Meeting agenda template examples

A meeting agenda template can be customized for almost any type of scenario. You can use our template for all of the below types of meetings and many more!

  • Board Meeting Agenda: Designed for board meetings in organizations, typically covering strategic discussions, financial updates, and policy decisions. It should include sections for reports from board committees, financial updates, and strategic planning.

  • Staff Meeting Agenda: Tailored for internal team meetings, covering updates on projects, team goals, and general announcements. It should cover team updates, task assignments, and open discussions.

  • Committee Meeting Agenda: Specific to committee meetings within an organization, addressing committee goals, progress, and upcoming tasks. It should include sections for committee reports, discussions, and action items.

  • Conference Call Agenda: Designed for virtual or phone conferences, outlining discussion points, updates, and action items. It should have sections for introductions, agenda items, and a brief review of action items from previous calls.

  • Interview Agenda: Used for job interviews, covering interviewee introductions, discussion points, and evaluation criteria. It should cover introductions, interview questions, and candidate evaluations.

Why our meeting agenda template works better

  • Get an overview of key talking points: List out all the discussion points you need to cover in a meeting and add notes as you go. Create tasks around talking points to drive action as soon as the meeting is over.

  • Assign tasks to relevant team members: Share next steps with team members. Assign discussion points to relevant team members, add deadlines, and include any notes or accompanying documents.

  • Share the goal of each meeting: Say goodbye to pointless meetings by giving each one a purpose. Set goals and talking points and clearly communicate what you want to get out of the meeting. Add topics, desired results, and a meeting structure.

  • Strengthen collaboration: Whether it’s an internal team or outside collaborators, it’s easy to invite other users to join you in your meeting agendas. Ensure everyone working on a project knows what the meeting is about and whether they need to prepare anything for it.

  • Stay on time and under budget: Use Teamwork.com's advanced time-tracking features to track how long meetings take, and how and where time is being spent on follow-up tasks

Meeting agenda template - FAQs

Why do I need a meeting agenda template?

A meeting agenda template is a practical tool that contributes to the success of meetings by promoting organization, efficiency, and effective communication. It helps ensure that meetings are purposeful, well-managed, and result in actionable outcomes.

How can a meeting agenda template improve the productivity of a meeting?

A meeting agenda template enhances meeting productivity by providing a structured roadmap for discussions. It ensures clarity of objectives, prioritizes topics, and allocates time efficiently. It also facilitates engagement, minimizes distractions, and allows for flexibility when addressing emerging issues.

What are the essential components of an effective meeting agenda template?

An effective meeting agenda template includes essential components such as meeting details, review of previous minutes, team or project updates, upcoming announcements, details for the next meeting, closing remarks, and attachments or supporting materials. Time allocation for each agenda item and the designation of a facilitator or leader for each section are also crucial.

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