Find the best project management tool for your team
Whiteboards are out—project management software is in.
There's never been a better time for project managers to fully manage their team and projects thanks to the development of extremely useful project management software available in 2021. Because of this tech, it's now easier than ever to plan projects, schedule tasks, track milestones, and create progress reports.
The only problem for project managers is that it's hard to know which one is the best fit for your team with so many tools out there. Some may prefer a board view project management option–like a Kanban board–while others want more of a task management solution.
Luckily for you, there are plenty of options that work as a complete project management software. However, it's important to know that most software options have a specialty with specific types of teams, which could make the decision-making process a lot easier for you.
We decided to create this list of the top 10 project management software for 2021 and highlight why each stands out.
Let's get started.
We realize it's a little bold putting ourselves at the top of this list, but it's not without good reason. Teamwork is a complete project management software specifically developed to create detailed tasks with a level of granularity and customization that gives you complete control.
And don't just take our word for it. Both beginner and experienced project managers continue to choose Teamwork over the rest because of its ease of managing multiple complex projects.
Jennifer Verdi-Cohen, director of project management at D'Addario, explained the challenges of using other project management tools and why Teamwork was easy to adopt across the organization to see immediate success.
Teamwork gives you all the tools you need to schedule and track projects, from task management to file storage, time tracking, and reporting. The project management software also puts emphasis on the importance of the visual aspect.
Visually seeing a project move from start to finish gives successful project managers more control to track each task. This allows users to act quickly and prevent bottlenecks by reallocating resources. It also lets project managers prioritize tasks across multiple projects.
Agencies love Teamwork because of the ability to bring on free client users, while enterprise businesses benefit from its organizational and resource management features to grow profitability.
Teamwork's pricing starts at $10/user per month, and you can also test out the software with a 30-day free trial or take advantage of the forever free plan!
From the makers of Atlassian, Jira is project management software built for in-house software teams to better plan, track, and release the best software. Jira works great for teams planning sprints by using agile project management software to provide complete visibility and context in projects.
While various teams can use JIRA, it is primarily useful for devs who need to stick to sprints and stay on tasks with incoming work. Additionally, Jira integrates with several other tools–like Teamwork–to make it easier to communicate between departments who work on the same projects.
In-house software, dev, and product design teams benefit from the sprint tracking features.
Jira's free plan allows up to 10 users, with Standard plans starting from $7/month.
ProofHub combines easy-to-use project management software with discussion threads and proofing tools to make it easier for your team to collaborate. Additionally, this software solution allows you to customize workflows with unlimited users to tackle the biggest of jobs across departments.
Proofhub is perfect for small and growing teams who need a tool that won't slow them down. It's also ideal for teams that don't want a "per user" limit and worry about assigning too many seats.
Small and growing teams that don't need resource management features and want to avoid paying for additional users.
ProofHub's Essential plan starts at $45/month with unlimited users.
While Atlassian owns Jira and Trello, both tools work great as stand-alone project management software. With Trello, teams get a simple-to-use Kanban board to track project progression, assign to team members, and share documents in simple-to-manage cards.
Additionally, Trello is ideal for teams that want to customize their platform interface. Trello has a lot of customizability to fit your project needs or simply for your own personal preference.
For those looking to create a to-do list in seconds, Trello is a nice and easy tool to get up and running immediately.
Small and agile teams, like content managers, love Trello because of its easy-to-use features and board view, making it simple to track each task's progression.
Trello has a free version with unlimited users and cards, and up to 10 boards, and for larger teams, they offer Business Class at $10/mo (when billed annually).
Another excellent project management software option for small teams looking to track, manage, and organize tasks through a Kanban board view. This tool lets teams organize tasks into a list view, board view, and matrix structure for multiple viewpoints into a project's lifecycle.
Kissflow Projects is ideal for small- to medium-sized businesses that need help automizing communications between teams that go back and forth a lot.
Kissflow Project offers a free plan, with premium plans starting at $90/month for 10 users.
Project Manager is a web-based project management tool that uses Kanban boards as well as lists, Gantt charts, and calendar views to keep projects organized.
As a whole, this tool is optimal for teams wanting an online platform to plan, track, and report on all of the project's details. This nitty-gritty tool is often used by professional service, construction, and manufacturing teams working on long-term projects that have numerous–and continuous–tasks.
Project Manager is usually preferred by construction, manufacturing, IT services, and professional services teams who deal with a lot of tasks per project.
Project Manager has three pricing plans. The entry-level Personal plan starts at $15/user per month.
Asana is a web and mobile-based project management tool for teams of any size to organize, track, and manage their work. Where Asana excels is in its task management solutions, which help users put typical daily tasks on auto-pilot.
The various task views from Asana make it easy and applicable for all sorts of teams. Asana also makes it simple to track and organize tasks with drag-and-drop cards for boards.
Asana is a visually accessible tool, which is great for marketing and design teams with a lot of tasks to manage.
Asana's paid plans start at $10.99/user per month and unlock more features.
Notion is a tool built for all sorts of teams—from engineers to creative agencies.
The unique feature within Notion is its Team Wiki sections, which allows you to build a central knowledge base for your team's long-term memory. This also lets teams store stuff like mission statements, company goals , and policies.
Notion is typically a tool used by entire organizations to connect and collaborate more efficiently.
As an organizational tool, Notion works well for human resources and internal communication teams trying to align co-workers across the company.
Notion's pricing starts with a free personal plan, and if you want more features, Pro plans start at $4/month per user.
Todoist is a customizable Kanban board and task management tool for team projects. The tool allows you to add tasks quickly to your to-do list and tag tasks as priorities.
Users enjoy the personalization of Todoist and the ability to organize everything they need to do in the day. It's also a great feature to manage both work and personal to-dos more effectively.
Individual contributors enjoy Todoist to track, organize, and make sure all their different to-dos are done for the day.
Todoist has a free plan and premium plans start at $3/user per month.
HubSpot is a CRM platform that covers everything you need to run a business, from marketing, sales to services and customer support. While it’s not specifically designed for project management, the HubSpot platform includes project and task management capabilities, which are also available in the free plan.
This makes HubSpot a better option for those who are looking to manage all of their tasks and operations in one place. Even in the free-forever plan, HubSpot includes contact management, email marketing, live chat, a form and landing page builder, and of course, task management tools that are natively integrated.
HubSpot is a great option for sales, marketing, and customer service teams that need a task management integration into email.
You can get started with HubSpot’s task management software for free. If you are looking for more advanced features to help automate and scale your support operations, HubSpot offers premium features with its Starter ($50/month), Professional, and Enterprise options.
Whether you are after a project management tool to implement agile processes , manage tasks , or keep everything organized on a Kanban board, there's no shortage of choices. But choosing the best tool truly depends on your specific needs and how your team will successfully adopt the software.
Even though there are several options, not all project management software is the same. It's challenging to find the right tool for the job, but hopefully, this list of the top software made it a little easier.
Have a tool you love to use that we didn't mention? Leave your recommendations in the comments below!