The Best Agile Project Management Tools To Use In 2021 & Beyond
You and your team need great software to manage your work. But great project management software needs to keep up not only with your team but also with market changes. Over the past five years, a new method of project management, called Agile, has responded to the demand for a more adaptive and evolutionary project management process.
It does little good to adopt the Agile method while still using a software that bogs down or complicates your projects. The best agile project management software should go hand-in-hand with the Agile method and make these adaptations smooth, fast, and easy.
The Agile Advantage
In a fast-changing business world with rapid market and technology shifts, Agile delivers. As the name suggests, Agile is the most flexible project management method and offers four core values:
Individuals and interactions over process and tools
Working software over comprehensive documentation
Customer collaboration over contract negotiation
Responding to change over following a plan
While other methods are like trains on rails, Agile is a Mini Cooper that can reverse, U-turn, change directions, or switch gears at the drop of a hat.
So what is the best Agile project management software out there today? Let’s take a closer look at some of the most popular tools.
The Best Agile Project Management Tools?
Teamwork covers all the project management essentials you need, including creating tasks and projects, uploading files, and adding comments. But project managers using Teamwork also have access to advanced features for complex projects. This way, you won’t have to worry about outgrowing Teamwork as you scale.
With Teamwork, you’ll have access to a Gantt chart maker, board view, portfolio management, time tracking, reporting dashboards, workload management, the list goes on and on.
Here are a few more reasons why Teamwork is the perfect agile project management software:
Board View: Teamwork’s Board View and project health status updates will allow you to instantly know what’s on and off-track, how your project is progressing, and what’s left to complete. Here, you can easily create your kanban board to map out your workflow and customize stages. Agile project managers can use board view to visualize work, maximize their efficiency, limit their work-in-progress, and keep the whole team on the same page
Tasks and Sub Tasks: Each piece of a project can be broken down to a granular level, with options to add details like what needs to be done, who needs to do it, start dates, due dates and estimated time, files, priority indications, reminders, repeats, tags, and many more. In an agile environment, change happens fast. But because Teamwork makes it easy to keep track of all the moving tasks and sub tasks, agile project managers can make sure no details fall through the cracks.
Automation: Teamwork wanted to make sure agile project managers wouldn’t get bogged down managing each detail of a project manually. With Teamwork’s automation, properties of tasks (like who’s assigned to complete the task) will change automatically whenever a card is moved to a different column within Board View.
Task Dependencies: Project managers can also use Teamwork to add a dependency relationship between tasks. This feature is quick and easy, and allows project managers to make sure all tasks are completed in the right order and projects are completed as efficiently as possible.
Time Tracking: Teamwork also makes future project improvement easy for agile project managers. Its time tracking feature allows project managers to understand how long tasks actually take.
Adding Notes and Files: Within Teamwork, you can also create notebooks in your projects to store important project information and notes valuable for retrospective project analysis. Files can be easily attached to tasks, messages, or comments on items. To easily view all files on each project, we’ve also created a Files tab.
Customizable Dashboards: Teamwork’s Dashboards allow you to build custom views based on the metrics that are most important to you. And building your own custom dashboard on Teamwork is incredibly easy. Here, you can customize not only what information you want to see but how you see it. Simple settings allow you to change the filters and display for each panel on your dashboard.
We may be biased, but we’ve poured our heart and our experience in project management into the design of Teamwork. It’s a top-notch pick that will allow you and your team to grow, work with ease, and efficiently tackle projects.
Nifty Is an intuitive and easy to use project management solution for agile teams. Nifty allows you to manage projects, which are housed in portfolios that enable teams to roadmap, manage tasks (via both kanban and list boards), track time and automate workflow processes.
Mainly used by mid sized businesses Nifty can unite teams by acting as a central hub for agile teams.
Here are a few of Nifty’s Main features:
Milestones: Nifty’s milestones make it incredibly easy to automate status reporting. Another advantage is that you can create milestones directly from the task module.
Tasks: With Nifty the entire team has the ability to manage tasks and task lists in a kanban or list view, as well as share their tasks with a public link.
Docs: Nifty has a two way integration with Google docs, enabling teams to work in a google doc collaboratively directly from Nifty itself. Nifty also has its own document tool for teams not currently working on Google products.
Nifty is best suited for mid sized teams due to its economical pricing structure, great deal of features and easy onboarding.
ProProfs Project is a perfect project management solution for agile teams. It allows you to initiate, track and manage open projects through tasks and sub-tasks. Each task and subtask is managed through a progress bar in percentile and set deadlines that enable the project team to deliver the desired tasks within the set timeline.
ProProfs Project can be used by individuals, small businesses, startups and enterprise companies to manage projects with an agile approach.
Here are a few ProProfs Project’s main features:
Single Dashboard View: ProProfs Project helps you create projects, their tasks and subtasks from the same dashboard view. That means you no longer have to switch between different windows to create and assign projects to the right teams.
Billable and Non-billable Hours Invoice: Receive your project payments on time with ProProfs Project invoice feature. You can generate and send both billable and non-billable invoices in a matter of a few clicks.
Project Views: ProProfs Project supports multiple project views like calendar, Gantt Charts Kanban and project workflow. This helps teams remain agile and identify loopholes to avoid delays in deliverables in future.
ProProfs Project is an ideal agile project management software that has both free and paid plans.
GanttPRO gives Agile teams exactly what they need: flexibility, collaboration, readiness to react to changes and switch directions, and an intuitive interface with a short learning curve. If your team expands, there will be no problems to onboard new members to your projects.
It is one of those tools that can be successfully used in a variety of spheres. For a quick start, GanttPRO even offers a bunch of project management templates with predefined structures.
Here are a few of GanttPRO’s main features:
Easy-to-understand Gantt chart timeline: GanttPRO offers one of the most intuitive Gantt chart timelines so that everyone at any stage of a project can be sure about tasks and their dates. Besides, the software also offers a Board view, My task list, and some other view options.
Collaboration: GanttPRO serves as central storage for all project-related information. Managers and teams can describe and comment tasks, attach files, mention teammates, and receive real-time notifications.
Resource management: GanttPRO is a powerful resource management tool, too. It allows taking into account different scenarios with duration, estimation, time log, and avoiding resource overload.
GanttPRO is a good solution for companies and projects of all sizes, with competitive pricing to boot.
This platform combines project management with collaboration and file storage so that teams can work together within a shared space. Asana allows its users to utilize other programs like Google Sheets, Google Docs, Microsoft Word, and Microsoft Excel that can be manually inputted by each user to organize their goals, plans, tasks, and files.
Here are a few of Asana’s key features:
List View: Asana helps its users organize and assign tasks with lists. Each team member can immediately see what needs to be done, which tasks are a priority, and when the work is due.
Timeline: Asana’s timeline shows project managers and teams how their work will map out over time. This feature allows for overlapping, and unscheduled tasks.
Boards: With Asana’s Boards feature, your team can define each stage of work to see what’s important and notice any jams in the project.
Good for small teams and less complex projects, Asana is an easy-to-use option with a clean layout.
Hive is a powerful project management and remote work tool built to help teams work better together. Used by teams at places like Google, Starbucks, Comcast and Toyota, Hive is a great option for agile organizations of all sizes. Work efficiently and collaborate seamlessly with Hive’s suite of project management features.
Some additional capabilities include:
Views: Hive has flexible project views, including Gantt, Kanban and portfolio
Time Tracking: Hive includes Time tracking and resource management
Analytics: Powerful analytics to track individual and team progress
Integrations: Hive has over 1,000 integrations with tools like Zoom and Gmail
Hive is a good tool for agile project management teams of all shapes and sizes.
ProofHub is an all-in-one project management software with excellent collaboration features. You can use it to plan your projects, collaborate with remote workers, organize files and documents, and stay in ultimate control of everything.
Designed to simplify the way teams work, ProofHub has got an easy-to-use interface. Create workflows, track project progress, manage roles, review and proof files, track time, and do a lot more. ProofHub gives you a central place for all your tasks, projects, teams, and communications.
Here are some of the main features of ProofHub:
Planning: ProofHub focuses on simplifying project planning with features like Gantt charts and custom workflows. The software makes it easy for teams to plan their projects and tasks and execute them with minimum fuss.
Collaboration: a powerful team collaboration software, ProofHub offers a dedicated space to carry out real-time discussions, an in-built chat app, and an online proofing tool.
Reporting: ProofHub allows you to create custom reports with parameters of your choice, view project progress using timeline, track time spent on tasks using an automatic timer, and keep an eye on everything.
ProofHub is ideal for large teams, offering unlimited projects and users at a fraction of the cost compared to other enterprise products.
nTask is a robust agile project management software used by teams of any size to manage work from ideation to project close. nTask enable teams to create unlimited projects, tasks, and timesheets to make projects a success. Using this application, you can assign tasks to your team members, set status, due dates, notify task owners and visualize progress with the help of Gantt charts.
It is one of the favorite project management tools for SME's and startups, due to it's economical pricing plan. nTask makes team collaboration and work management a seamless effort, and help avoid information falling through the cracks. This app brings all your organization, including your distributed teams, on a single page making it easier to achieve your project goals and help meet the deadlines.
Here are a few of nTask's main features:
Workflow management: nTask make it easy to have a bird's eye view on all the tasks in your projects. The interactive Gantt chart view help in manage workflows and powerful decision making. You can create task dependencies, set milestones and find critical path.
Time tracking: The timesheet management and time tracking feature allows your team to log time spent on each task, and send it to managers for approval.
Project Collaboration: nTask enable teams to collaborate on tasks and projects by reducing the information gap and help in meeting the project deadlines.
Setting up nTask for your business and project doesn't need any technical expertise, as this can be used by anyone and start using it in minutes of signup. nTask offers useful features free for team of five, and the paid plans starting at $2.99 is loved by SME's and startups as their complete project management suite.
Infinity is a fully flexible and customizable work management software that doubles as an agile project management tool, meaning that agile teams can collaborate flawlessly within it.
In addition to having a complete overview of each sprint, Infinity also lets you assign tasks to your team members, track progress for each sprint, plan and prepare backlogs, keep an eye on bugs of different kinds, and a lot more.
The best part about it is that you have the freedom to create a system that’s exactly to your needs, by using the tool’s infinite structure, over 20 custom attributes, and six different views (Table, Gantt, Kanban, List, Form, and Calendar).
Some of Infinity’s main agile project management features include:
Task Management—Create as many tasks as you want, track their progress, and assign them to (multiple) team members, and that way stay on top of all your work.
Multiple Views—Choose one of the six views for your data and projects, and get a different perspective on what you need to do.
Document Management—Keep all of your agile projects, tasks, and documents organized and in a single place.
Infinity is great both for smaller and larger agile teams, but the best part is that it comes at a lifetime price, with the lowest plan starting at $149.
Hygger is a powerful Kanban tool that perfectly suits software development teams. It is comparable with other platforms like JIRA and Trello, and has many great features in comparison.
The platform offers outstanding features that are loved by both tech and non-tech people. It is easy to use and friendly. Hygger offers four kinds of project boards: a Kanban board, a list board (to-do lists), a Sprint board, and a timeline. Here are a few of Hygger's main features:
Digital Kanban boards with Swim-lanes, WIP (work in progress) limits, and time tracking. Swim-lanes allow you to split the board horizontally for easy categorization of different tasks. WIP limits help to define all roadblocks and inefficiencies..
Backlog prioritization. Hygger provides powerful prioritization frameworks, offering various complexity: Eisenhower matrix, Value vs Effort prioritization matrix, Value vs Risk matrix, ICE scoring system, RICE scoring model, Weighted Scoring.
Handy roadmaps based on Gantt Charts, for advanced planning and scheduling.
If you are looking for a multi functional Kanban tool, Hygger is a great choice. This project management software totally suits development teams, product companies, medium-sized enterprises, and startups. You may use a free trial or try Standard or Enterprise plans.
Ziflow is a standalone online proofing solution for agile marketing and brand teams. For creative teams that generate large volumes of content, assets, and campaigns, Ziflow is an excellent tool for facilitating the complex review, approval and digital version tracking across many working groups, stakeholders, clients, and creative production stages. Ziflow’s main features include:
Marketing Workflow Automation: Customizable review stages, review groups, triggered actions, and notifications around new versions and changes to marketing help standardize and control the cadence of marketing production.
Review & Approval Controls: Decision checklists, content status updates, and automatic review reminders and tasks directly on content proofs keep projects moving and keep everyone informed on where creative work is in the approval process.
Annotation and Versioning Tools: Real-time proofing, content versioning, side-by-side comparison, measurement, and markup can be used across 1,200 file types, so you can track changes across virtually any type of campaign and asset, end-to-end.
Ziflow gives agile teams a more efficient way to collaborate with stakeholders and clients on creative content as it flows from ideation to creation to completion and move away from email, PDF printouts, or missed versions in the creative production process.
Monday.com was made for managers of all kinds, including agile project managers. This team management platform blends together project management features like boards, timelines, calendars, and kanban. Like other project management software, Monday.com brings work and communication into one place.
With Monday.com, you can import from Excel to an existing board, plan projects, and track progress. The platform also offers overview features like budget trackers and overall progress graphs.
Here are a few of Monday.com’s unique features:
High-Level Board: Monday.com offers customizable tables that track the big picture. These High-Level Boards can be organized by quarters, months, phases, clients, or projects, and they allow you to see an overview of everything you and your team are working on.
Low-Level Board: With Monday.com, teams can manage the details and tasks of a project with Low-Level Boards. Unlike the High-Level birds-eye view, these boards track a project closely. Use these boards to manage time, shifts, resources, and daily or weekly to-do lists.
Dashboard: Monday.com’s Dashboards display important info and monitor KPIs in one place. Here, you’ll be able to examine a project’s progress, track budgets, and estimate teammates’ workloads.
While not designed specifically for agile project managers, Monday.com can be a viable option for larger companies and teams.
This helpful project management software boasts of configurable workflows. Clarizen allows an unlimited number of projects. Here, you can collaborate with your team, track budgets and expenses, automate processes, and set up alerts.
More often used by enterprise organizations, Clarizen helps businesses solve challenges, streamline work, automate processes, and work more effectively from strategic initiatives to team execution. This agile project management software allows for connection across entire organizations, offering a holistic approach where different teams can share goals and hold each other accountable.
Here are a few of Clarizen’s main features:
Collaboration: Clarizen’s focus is combining robust agile project management with social collaboration. The platform is created to facilitate team collaboration and project execution and includes a chat app.
Budgets: With Clarizen, you can manage and track project budgets. This agile project management tool also allows for billable and non-billable work items to be tracked and managed throughout the project.
Timeline: Clarizen allows teams and managers to track and manage each projects’ timeline. Their features include time-tracking as well as timesheet management.
Clarizen is best suited for enterprise organizations. Although it’s on the expensive side and less streamlined than other options, Clarizen is easy to set up and navigate.
Like the other agile project management tools on our list, ProjectManager.com offers a central hub where teams can plan and work together. Combining project planning and scheduling features with collaboration tools, ProjectManager.com can handle small or large projects and teams.
This software allows teams to adjust due dates with drag and drop scheduling, attach files, and add comments. ProjectManager.com has several features including task management and timesheets that can be auto-filled with last week’s tasks, as well as Gantt charts, project planning features, and a real-time dashboard.
ProjectManager.com includes the following features:
Gantt Chart: ProjectManager.com’s interactive Gantt chart allows its users to plan in sprints or plan waterfall projects.
Kanban and Dashboards: Users can organize work with drag-and-drop cards and custom columns on ProjectManager.com’s Kanban boards. Its customizable project dashboards offer at-a-glance info that helps you see whether your team is on track.
Management and Reports: This software allows team members to easily see which tasks need to be prioritized each day. Managers can also access and create status reports to share as a PDF, Word, or Excel file.
ProjectManager.com could be a good option for you if you’re managing multiple projects and multiple teams.
How to Pick the Right Agile Project Management Software For Your Team
In order to choose the right agile project management software, you first need to consider factors specific to your business. The size of your business and team, the amount of features you require, and which features your agile team uses and values most need to be considered.
Having the right software in place will truly transform your day-to-day--at least we know Teamwork will. How do we know? Because we’ve been in your shoes.
The wisest advice comes from those who’ve grappled with a problem personally. At Teamwork, our founders know the struggles and challenges agile project managers face because they managed their own projects while running their agency. That’s why we created Teamwork--to make each workday a good day.
But of course, you’ll have to see for yourself. Try out a full month for free. Don’t worry, we won’t even ask for your credit card info. We just really think you’ll love it.