When you work on a lot of different projects at once, or work with a large team, it can be difficult to stay up to date with everyone’s tasks. Daily scrum meetings go a long way toward solving this issue.

The scrum meeting framework is a proven method that boosts effectiveness. If properly followed, the scrum meeting framework helps you stay on top of progress, see potential issues before they become problems, and maximize your resources.

As with all great plans and frameworks, they are only as good as the their execution. The following are four key secrets to ensure you successfully execute the scrum meeting framework and start boosting your team’s productivity.

1. Keep it brief

One of the truths about meetings is that many people hate the, and they are often a waste of time. It can be tough to get the room engaged and keep their focus, so do your team a favor and keep it brief. An effective scrum meeting lasts no more than 15 minutes. Set a timer if you need.

2. Be selective

One of the problems with traditional meeting formats is that everyone gets a chance to speak. While sometimes this can be valuable, sometimes people participate in the conversation just to participate and it confuses the message.

The scrum meeting is designed to eliminate that; only people who are committed to the project are allowed to speak. Committed people are those who are actually executing or directly managing the project, not indirect managers or downstream groups. If you want an effective scrum meeting, you have to be selective.

3. Lead the pack

The most effective meetings have leaders. They keep everyone on task and on topic. In a scrum meeting, they eliminate the noise by asking each committed person three questions:

  • What did you do yesterday?
  • What will you do today?
  • What’s in your way?

Anything else can be addressed outside of the meeting on an individual basis with the key people involved. Remember that and stick to it. It can be tempting to cover additional topics, but, if you do, you’ll quickly lose the benefits of the scrum framework.

4. Prioritize

This is the golden one. PRIORITIZE. After every scrum meeting you are going to have a dozen things that need your “immediate” attention. A great way to capture them into specific tasks is to use the “Quick Add” function in Teamwork Projects to record all your different tasks, assign them, and give them a priority.

To recap, a scrum meeting can really boost your team’s effectiveness, but only if you follow the framework:

  • The best scrum meeting is 15 minutes or less and that time is devoted exclusively to one particular project.
  • Only people who are committed to the project are allowed to speak while the scrum is assembled.
  • Assign a meeting leader who eliminates unnecessary noise and prioritizes actions going forward. This keeps your team focused and effective so you can make your project a home run.

What do you think? What practices have you implemented in your daily scrum meetings?

Author Biography SurgeFront

Surgefront is a management consulting and training firm that specializes in revenue growth and growth management strategies. As a certified Teamwork.com trainer in the United States, SurgeFront’s cross-industry best practices drive adoption, utilization, and customization of Teamwork.com.

For a free consultation, please contact us.

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